Blog

Welcome to the ToolHive™ blog where we talk about anything we want. Here you will find posts related to ToolHive, GDPR, tools and more.

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ToolHive

How ToolHive Helps CISOs Track Security Risks and Vendors

Discover how ToolHive gives CISOs better visibility over security risks, vendors, and compliance documentation, all in one easy-to-manage platform.

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General

Security Tips for Small Businesses: Easy Wins

Good security is essential for GDPR and trust. Learn practical, easy steps small businesses can take to improve their security without a big budget.

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General

What Are Cookies and Other Ways Websites Store Information?

Learn about cookies, local storage, session storage, and other ways websites save information on your device and what this means for your privacy.

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Video

ToolHive Navigation Hacks: Save Time with Shortcuts

Learn how to save time with shortcuts in ToolHive

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General

Marketing and Privacy: How to Find the Balance

Marketing and privacy can work together. Learn how to respect user data while growing your business with better, trust-based strategies.

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Video

A mountain of compliance? Meet your trail guide: The ToolHive Compliance Journey

Learn what the compliance journey is in ToolHive

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ToolHive

Why ToolHive Does Not Use AI to Auto-Generate Compliance

Real compliance requires real understanding. Learn why ToolHive believes that guiding you through your compliance journey is better than auto-generating answers with AI.

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GDPR

Why You Need to Care About EU Privacy Laws Even Outside of the EU

GDPR and ePrivacy apply based on who you serve, not where you are. Learn why respecting EU privacy laws matters even if your company is outside Europe.

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Screenshot of Organisations in ToolHive: What They Are and How to Use Them
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Video

Organisations in ToolHive: What They Are and How to Use Them

Learn how to use organisations in ToolHive

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General

Gradual Compliance: Why You Should Take It Step-by-Step

Compliance is not a sprint. Learn why taking small, structured steps toward GDPR, NIS2, and other regulations leads to better results and less stress.

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Video

Getting started with ToolHive in 5 minutes

Learn how to get started with ToolHive in 5 minutes

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General

Cold Calls and Cold Emails: What is Allowed under GDPR and ePrivacy?

Cold calls and cold emails are still possible under GDPR and ePrivacy, but only with the right approach. Learn the rules for B2B and B2C outreach.

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ToolHive

Tracking Vendor Certifications: ISO, SOC, NEN, and Why It Matters

Track ISO, SOC, and NEN certifications easily with ToolHive. Stay ahead of expirations, manage vendor risks, and strengthen your compliance without extra work.

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General

What is the ePrivacy Directive and Why Does It Matter?

Think cookie banners come from GDPR? Think again. Learn how the ePrivacy Directive shapes online consent rules and why it matters for your business.

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ToolHive

Quick Setup, Big Impact: Setting Up Tools in Seconds

Discover how ToolHive’s Quick Setup makes it easy to create and request new tools in seconds, without slowing down your compliance process.

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General

Why Does the EU Fine American Companies So Often?

Discover why the EU often fines American tech companies under GDPR, and what all businesses can learn from these high-profile cases.

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General

So Many Laws, So Little Time: Where Should You Focus First?

Overwhelmed by GDPR, NIS2, DSA, and AI laws? Learn how to focus your compliance efforts step-by-step and build a strong foundation with ToolHive.

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General

Why Compliance Should Be a Team Effort, Not a Solo Job

Learn why compliance should be a team effort, not a solo job. Discover how small businesses can spread privacy and security tasks beyond IT alone.

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FAQ

What is GDPR? Part 6 – Right to erasure

Understand GDPR's Right to Erasure and learn how to manage data deletion requests effectively for compliance and user trust.

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ToolHive

Making Law Less Mysterious: Why We Ask Certain Questions in ToolHive

Discover how ToolHive’s Law Indicator shows the legal reasons behind the questions we ask, helping you build transparent and audit-ready compliance.

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GDPR

What Data Needs a User’s Consent?

Learn when user consent is mandatory under GDPR. Find out why legitimate interest is not enough for sensitive data, tracking, and behavioral advertising.

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ToolHive

Improve: Easily Find What's Missing in Your Tool Setup

Discover how ToolHive’s Improve feature helps you find and fix missing information in your tools and vendors. Stay audit-ready without the stress.

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HowTo

How To: Use the Task List to Stay On Top of Compliance Work

Tired of chasing people for compliance tasks? ToolHive’s Task List helps you turn scattered to-dos into structured teamwork.

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ToolHive

What ToolHive Shipped in 2024

A look at the key features we launched in 2024. From task tracking and passwordless login to improved approvals and tool setup. See what’s new in ToolHive.

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General

What’s coming in 2025: Future compliance changes you need to know

2025 is right around the corner. Let's talk about some of things that are planned for 2025 in compliance.

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General

Compliance changes in 2024: What’s new?

A lot of things changed this year, let's do an overview of all compliance changes in 2024.

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GDPR

How to build a GDPR-compliant data retention policy

Learn how to create a GDPR-compliant data retention policy to protect personal data and ensure legal compliance with our step-by-step guide.

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ToolHive

Common SaaS billing mistakes and how to avoid them

Shiny new software is exciting and cool, but can also bring challenges with billing. Let's talk about common mistakes with new software in a company.

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FAQ

What is GDPR? Part 5 – Right to object

Discover your GDPR Right to Object and learn how to control your personal data against unwanted marketing and misuse.

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ToolHive

Suppliers and resellers with ToolHive

ToolHive can track many different type of Vendors like makers, vendors, suppliers and resellers. In this blog post we talk about how to add a reseller to ToolHive

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A flyer with personal details overlaid with a GDPR icon (like a lock or shield), suggesting that while data might be public, it’s still protected.
GDPR

Just because it’s online doesn’t mean it’s fair game: GDPR and public data

Understand GDPR's impact on public data usage and learn why accessing doesn't equal permission for personal information.

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GDPR

The role of encryption in GDPR compliance

Discover how encryption is vital for GDPR compliance and learn practical steps to protect your data from breaches and fines.

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An alert box, a concerned professional, and subtle cybersecurity symbols in the background.
GDPR

What is NIS2?

NIS2 is the EU's updated cybersecurity directive, enhancing protections for critical infrastructures and ensuring businesses take cybersecurity seriously.

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ToolHive

Exploring Vendor Relationships with ToolHive

ToolHive can track many things like Tools and Vendors. In this 2-part blog post we dig into what Vendors do in ToolHive

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ToolHive

Streamlining Legal Document Management with ToolHive

Streamline your legal document management with ToolHive for efficient tracking, compliance, and enhanced operational efficiency.

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ToolHive

Tracking of tool billing in ToolHive

Streamline tool billing with ToolHive: a secure, user-friendly platform for insightful cost analysis and flexible billing options.

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ToolHive

Making data easier with categories

Discover how ToolHive revolutionizes GDPR compliance with innovative data categorization, making data management and compliance a breeze!

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GDPR

What are data controllers and processors?

Let's talk about what Data Controller and Processor in GDPR are

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FAQ

What is important for a Privacy Policy

Learn the essentials of a GDPR-compliant privacy policy and how transparency builds trust with customers regarding data handling.

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FAQ

What is GDPR? Part 4 - Right to restrict processing

Explore GDPR's Right to Restrict Processing and learn how it empowers you to control your personal data during disputes and inaccuracies.

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FAQ

What is GDPR? Part 3 - Right to be informed

Discover the 'Right to be Informed' under GDPR and learn how transparency can build trust and ensure compliance for your business.

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GDPR

Why GDPR is so important?

Discover why GDPR compliance is essential for businesses and how ToolHive simplifies the process, ensuring data protection and efficiency.

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ToolHive

5 signs you need to audit your software stack

Lets talk about your software stack and the 5 signs you need to look out for in managing software for your company

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ToolHive

Help your new people onboard faster with tool discoverbility

Help your new employees discover everything your companies uses, improving their onboarding and help they understand what tools do

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Tool Highlight

Tool Highlight: Notion

Every so often we select a tool that we think you should use to make your life easier. This time we chose the note taken app Notion. Let me tell you why.

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FAQ

What is GDPR? Part 2 - Right to data portability

Understand GDPR's Right to Data Portability and learn how to comply with data requests in an open format for your EU customers.

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FAQ

What is GDPR? Part 1 - Right to access

Discover GDPR's Right to Access: Learn how individuals can request their data and understand their rights under this crucial regulation.

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Tool Highlight

Tool Highlight: Tap To Pay

In the Tool Highlight we talk about receiving money from your customers with tap to pay.

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FAQ

What are Data Processes?

Let's talk about what Data Processes are and why they are important.

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General

Why did we create ToolHive

Discover the journey behind ToolHive, a tool management solution designed for small businesses to enhance security, compliance, and efficiency.

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HowTo

HowTo: Tool approval

With ToolHive, you can streamline how your colleagues start using new tools by setting up a tool approval process.

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FAQ

Why do I need ToolHive?

ToolHive is a Tool Management Tool. So why do I need that?

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General

ToolHive Roadmap

Let's talk about what is next for ToolHive.

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HowTo

HowTo: Access management

In this HowTo we will looking into requesting access to a Tool in ToolHive. So you don't have to find out who owns the tool and email them.

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Tool Highlight

Tool Highlight: Password managers

Every so often we select a tool that we think you should use to make your life easier. This time we chose Password Managers. Let me tell you why.

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